Note

This article involves features that requires Pagico v4 and higher.

In many cases, you might want to attach files to specific tasks (or list items). To do this, you just need to utilize the interlink feature.

Step 1: Create the task (or list item), and import the file(s)

In this example, I’m trying to attach the file (Sample Page.html) to the task (Review page design). Please note that the file does not need to be immediately after the actual task (or list). It could be placed anywhere within the same project (or contact profile).

Step 2: Write an inline link to the file in the task description area

In this case, simply write something like: Look at [Sample Page.html]. You can do the same with text notes, too. Save the current item to see the link.

Syntax for inline linking to files

You can use square brackets to link to files in the same container (project or contact profile) by referring to their names:

[ filename ]

Step 3: Clean up by hiding the actual files (optional)

In most cases, to reduce clutter you might want to hide the actual file items after linking them with tasks or notes. You can actually do this by hovering your mouse onto the file item, and click on the “Hide” button. The file item will be invisible, unless you check the “Show hidden items” checkbox, which is located in the right upper corner of the current project (or contact profile).

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Note
The feature described on this page requires Pagico v4.0 or later. The third party application mentioned here is only available for Microsoft Windows.

Starting with Pagico v4.0, a Command Line Interface (CLI) component is developed to provide users alternative access to their Pagico data through the command line. This article shows you how to display your ToDo lists (tasks) on your desktop, with the help of a free 3rd party application called Serious Samurize. The final result will look like this…

About Serious Samurize

Serious Samurize is a free, 3rd party application that allows you to place console (CLI) output (and a lot more) onto your desktop with customizable styles.

Step 1: Make sure you have the latest version of Pagico v4 installed.

Only Pagico v4.0 r868 or later has the Tasks CLI plugin.

Step 2: Get and install Serious Samurize

Serious Samurize can be downloaded from its official website. Once installed, it may ask you to reboot your computer. And when you first launch the Serious Samurize, you may notice there’s nothing showing up on your desktop except for the SS icon in your task bar. This is normal, as you haven’t gotten any configuration files yet.

Step 3: Install the pre-made configuration file

In order to help you get started as soon as possible, we’ve made a configuration file for you. All you need to do, is to download the configuration file (Pagico.ini, 1.6k, right-click and download as a file) and install it by placing it at: C:\Program Files\Samurize\Config folder.

Step 4: Load the configuration file in Serious Samurize

You need to ask the Serious Samurize application to load the configuration file by right clicking on the Serious Samurize icon (located in far right side of your task bar), and selecting the menu item: Select Config File -> Pagico.ini.

If you don’t see the Pagico.ini item showing up in the Select Config File sub-menu, you may have placed the configuration file in the wrong place in Step 3.

The pre-made configuration file does the following things:

• Display tasks due on today, tomorrow, and this week in three separate lists
• Content is auto-updated every minute
• Font: Courier New in black

All done!

Once you get the configuration file loaded, you should be able to see your tasks (today, tomorrow and this week) showing up on your desktop. Hooray! Oh, and don’t forget that you can move it around by dragging it (dragging might not be too easy, as you’ll need to really click on the word to be able to move it).

Next step?
Make it look good with your wallpaper by setting up font style, color, shadow, … etc!
To customize the look and feel of the displayed tasks, simply right click on the SS icon in your task bar, and choose the “Edit Config File…” menu command. Then, you’ll be able to see the config editor, which is really powerful.
To start customizing, first you need to select the “Tasks” item under the Pagico group. Then in the right column, switch to the “Display” tab, where you’ll have plenty of stuff to play with.

For advanced users…

If you’re savvy enough, you might want to tweak the content that’s being displayed. For example, you can create a text group showing only tasks due in today, and a text group showing only tasks due in tomorrow, etc, and set up the text groups with different styles.

To do so, you’ll need to switch to the “Source” tab in the Config File Editor. Then, in the command line textbox, use the following syntax to get different results:

“C:\Program Files\Pagico\CodeX\plugins\tasks.windows.cmd” {options}

Possible options:

• today=1
  Tasks that are due on today
• tomorrow=1
  Tasks that are due on tomorrow
• thisweek=1
  Tasks that are due within the current week
• overdue=1
  Tasks that are overdue
• inbox=1
  Tasks that are stored in Inbox

You may use multiple options (separated by space) at one time.

For example, in the pre-made configuration file, the command is:

“C:\Program Files\Pagico\CodeX\plugins\tasks.windows.cmd” today=1 tomorrow=1 thisweek=1

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Note

The feature that is described in this article is available in Pagico v4.0 and later. And the 3rd party application mentioned here is only available on the Mac OS X.

Starting with Pagico v4.0, a Command Line Interface (CLI) component is developed to provide users alternative access to their Pagico data through the command line. This article shows you how to display your ToDo lists (tasks) on your desktop, with the help of a free 3rd party application called GeekTool.

About GeekTool

The GeekTool is a free, 3rd party application that allows you to place command line data (and more) onto your desktop.

Step 1: Make sure you have the latest version of Pagico v4.0 installed.

Only Pagico v4.0 r868 or later has the Tasks CLI plugin.

Step 2: Download and install the latest version of GeekTool: (website, download page)

Step 3: Add a new “Shell” Geeklet (a panel that displays information on your desktop)

To do so, you need to use the GeekTool panel located in your System Preferences panel. In the GeekTool panel, drag a “Shell” type Geeklet on to your desktop.

Step 4: Configure the Geeklet to display the desired information from Pagico CLI Tasks Plugin.

Select the Geeklet, and “Command” input box, copy and paste one of the following commands:

Display Tasks due today:

/opt/pagico/plugins/tasks today=1

Display Tasks due today and tomorrow:

/opt/pagico/plugins/tasks today=1 tomorrow=1

Display incomplete tasks in Inbox:

/opt/pagico/plugins/tasks inbox=1

Display all overdue tasks:

/opt/pagico/plugins/tasks overdue=1

Step 5: Set the auto-refresh timer by entering a number (of seconds), and set the font style by clicking on the “Style” button to make sure the text suits your wallpaper. Also you might want to adjust the position and size of the Geeklet by dragging it around.

For advanced users

The options are separated with a single space, and they can be used together in any order. So, for example, to display all four sections (today, tomorrow, inbox, and overdue), you can use:

/opt/pagico/plugins/tasks today=1 tomorrow=1 inbox=1 overdue=1

Additionally, you can create multiple Geeklets placed in different spots and font style with different options to suit your needs.

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Note

The feature described in this article requires Pagico v4.0 or higher.

Replacing the original QuickNotes feature, the Inbox becomes the primary “Collect” feature in your entire Pagico-based workflow.

Unlike the old QuickNotes feature which only accepts notes, and also unlike the standard Inbox concept found in the GTD system in which the Inbox only handles tasks, the Inbox in Pagico handles everything including notes, lists (tasks), and files.

The number (see screenshot above) in the Inbox item indicates the number of tasks currently stored in your Inbox. It is NOT the number of lists, notes, or files.

Information in your Inbox is included in the database search, and tasks in Inbox are also shown in the Dashboard schedule flowchart.

Categorizing and Processing

Inbox is the place for you to capture and store un-processed information as quickly as possible. When you do have time, you can sit down and digest those captured tidbits by categorizing them into the corresponding topics or contact profiles. But the Inbox is just like a fully functional topic, that means you can create new, use, re-order, edit and delete existing data just like you would in topics. So, for small tasks you can even use them and get rid of them right here in Inbox.

Inbox is accessible in all your databases

The data in Inbox is stored independently on your computer, instead of in any specific database. That means you will be able to see and use the same Inbox in all your databases. That enables you to capture information as quickly as possible, without thinking about categorizing them in the first place, thus optimizing your entire workflow.

Also, a standalone light-weight application called Pagico Helper is available for you to enter data quickly.

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Note
The feature described in this article requires Pagico 4 or higher.

Some times tasks don’t have specific deadlines, or you haven’t made up your mind yet when you were writing them in Pagico. In this case, you can make it a “Someday” task.

How to?

To do so, simply type a question mark (“?”) in the due date box in a list item.

Once you save this task item, you should be able to see in the due date column that this task is labeled as “Someday”.

Also, you’ll be able to browse all your someday tasks in the Dashboard -> All tasks view.

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Moving text notes, lists and files

To do so, simply hover on the item you’d like to move, then click on the “Move to…” button to see the destination selection panel. Then check all the desired destinations (an object can be moved to multiple destinations at once!), and click “Confirm” button to start the move process.

Also, you can type in the “Search” text box to filter the result list as you type.

Keeping the original?

In the destination selection panel, you have the choice of keeping the original or not. By checking this checkbox, the original object will not be removed, i.e. making copies.

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Also, the description text box can be resized, too, by dragging the little handle in the right lower corner of the text box.

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To modify tasks in the flowchart, simply double-click on the bar, then you’ll see a pop-up panel with the task information in it. Modify the info, then hit “enter” or click the “Save” button to save it.

The flowchart view will be updated when you save the task. Order of the tasks may change, based on your modification.

Adding tasks in the flowchart

Because you can have multiple lists in a topic, adding tasks from the flowchart can be very tricky: the program needs to know which list you’re adding the task to. Therefore, an “append” feature is added to the flowchart, so you can append a task after an existing task. The new task will be appended to the same list.

To do so, simply hover your mouse on an existing task, and click the “+” icon. You’ll be prompted to enter the details about the tasks, such as title, due date, and start date if you have the Advanced Schedule Option turned on.

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Note

The date recognition feature mentioned in this article currently only works in English.

When you’re setting up dates in Pagico, a mini-calendar will popup to help you. But in addition to pick dates from the mini-calendar, you can also enter dates by typing. In fact, there are a lot of ways to enter a date, and almost all of them are faster and more powerful than picking dates from the calendar.

In order to type in the date input box, you need to use “Tab” key to navigate to that input box, rather than clicking on it (clicking on it will bring you the mini-calendar). Once the mini-calendar is there, you can’t type in the box any more.

What to type?

Pagico accepts a wide range of ways to describe a date. Here are some examples:

• “Yesterday”, “Today” or “Tomorrow”.
• “Next tuesday”, or “Last wednesday”.
• “+3 day” (three days from today) or “-1 week” (equals to “last week”)

Adding time to the date

Setting time is also easy. Just append the time info after the date, for example: “Tomorrow 10:00″ or “Today 10pm”.

Tips & Hints

Time is usually not displayed until you’re on that specific day. For example, if you write “Tomorrow 10pm”, then after saving you’ll see “Tomorrow” only. However, for tasks due on “today 10pm”, you’ll see “Today 20:00″ when saved.

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The list will include all the tasks in both topics and contact profiles.

By default, the list only shows all the tasks (finished and unfinished) in the current week, and all the un-finihsed tasks. However, you can turn on the “Show finished task?” option, to see all the finished tasks occurred before the current week.

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To do so, simply navigate to “Preferences” by clicking the button in the toolbar.

Scroll to the bottom until you see the link “Your schedule in iCal format”. Click on that, your system default calendar application will popup (if not, that probably means that you don’t have an iCal-compatible calendar app installed on your computer).

In the calendar application (in this example, iCal), you’ll be asked whether or not to subscribe to the calendar, and whether or not “remove any ToDo information from the calendar”. Choose to keep all the todo information, and set up an automatic update of every 15 minutes (or whatever you like).

Woohoo! Now you can see your schedule stored in Pagico in your favorite calendar application! Don’t forget you can also sync your calendar with your iPhone (or similar smartphone), too!

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An adjustable number of overdue and upcoming tasks will be displayed in the sidebar.

You can click on the task items to switch to the parent topic (or contact profile), or check the checkbox when the task is done, no matter where you are in the software.

To adjust the number of tasks displayed in the sidebar, please open up the preferences panel by clicking the “Preferences” icon in the tool bar, then use the drop down menu to set the number of tasks.

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In order to to this, you need to turn on the “Advanced Task Management option”, by switching to the database preferences (the second preference item in the left sidebar when you’re in the preferences section), and turning on the “Enable advanced task feature for topics”.

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After typing in the information, just hit “enter” to save it as a task.

Tasks in contact profiles doesn’t have to have a due date. But only tasks with a due date will be listed in the schedule flowchart, as well as in the "upcoming tasks" section in the sidebar.

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Watch the Video Tutorial

To do so, simply click the “Add…” button, and “List” in the menu.

After doing so, you’ll see an “Untitled” list is created, and you’re focusing on an list item. Go ahead and enter the task name, for example: buy milk. Then, set up the due date by clicking in the “Due Dates” input box, and selecting the date in the popup mini-calendar.

The description line is optional. Click “Save” or hit “enter” to save the task item.

You can edit the title of the list (by default is “Untitled”) to something that makes sense to you, such as “Tasks”.

There also advanced (more flexible and faster) ways of entering the dates, too.

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