GTD stands for Getting Things Done, the famous organizational method by David Allen. It is so popular that tons of GTD-compatible information organizer apps emerged so people could easily implement the method on computers. Since Pagico is an information organizer too, we’d like to go over some basics regarding to how you can implement GTD in Pagico.

Pagico has compatible features for GTD

Pagico is a product that is designed for resource and task management. In its task management aspect, it provides many features that are compatible with GTD. Before getting into the details, please note that Pagico is not solely designed for GTD, so you might occasionally find some GTD-specific features missing. But on the other hand, GTD is a system that has many requirements and restrictions (many of which are quite strict and specific). So in many cases you can consider Pagico to be a more open and flexible platform that does not impose certain rules and frames to you than a pure GTD program.

Collect

In Pagico, you collect new information easily using the Inbox feature. To make things easier, you can take advantage of the Pagico Helper program, which runs in the background with just an icon in your menu bar. When you have new info, simply click on its icon, choose a type of data (file, note, or task) and save it. Everything will be stored in your Inbox automatically. Data stored in your Inbox is accessible in all your databases, so you don’t need to worry about categorization at all. In Pagico, you can use Inbox not only for tasks, but also for files and notes!

Process

Start with tasks in your Inbox. Complete short tasks immediately, or delegate bigger tasks into their corresponding contacts or projects by using the “Move to…” feature.

Organize

There’s not too much to say about project management in Pagico — simply go ahead and create projects! One thing that needs to be mentioned is the “Next actions” concept in GTD. In Pagico, there isn’t a “Next” section. Instead, you have a “Today view” which shows all the most-important and less-important tasks. In short, tasks that are listed in the “Must Do” list are considered to be your “Next actions”; while tasks that are listed in the “Might Do” list are candidates for your “Next actions”. The good part? You can drag tasks around to decide how you want to get them done.

You can also create Someday tasks in Pagico, too.

Review

This is really where Pagico shines! There are many ways for you to review your current status. Simply take a glance of the intuitive dashboard flowchart, or check out the All tasks section to see all your completed, scheduled, and someday tasks.

Context tags?

Although Pagico does not officially give you a dedicated spot to write tags for tasks, it can be done however. Simply use the @ syntax (e.g. @work) to write tags in task title or description. By doing so, the text after the at sign will be displayed as a tag, and you can click on it to see all projects matching the selected tag.

When you want to see tasks with specific tags, simply do a search (e.g. search for @home). I know it’s not the perfect way, but it works.

Teammates

Managing teammates or co-workers in Pagico is also very easy. Simply create a profile for each one of your teammates, and throw resources into the respective profiles. And again, you can store everything: tasks, lists, notes, and files. Even better, you can create interlinks across projects and contacts.

Conclusion

This is by far a complete tutorial for implementing GTD in Pagico. However, it does the job in terms of getting you familiar with several major GTD-equivalent features in Pagico. We hope that this tiny tutorial could be helpful to you, and we’ll keep updating it as we move forward. Feel free to leave comments and questions.

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