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A whole new way to see and arrange your schedule

Pagico presents your schedule in a whole new way. Unlike traditional calendar views, this flowchart helps you concentrate on what’s in the near future, what needs to be done, and what’s already overdue. It also provides a clearer sense of time for long-term projects, rather than “pop up in your calendar, saying that your final project is due tomorrow”, which is already too late.

Drag it around

The flowchart by default shows two-week schedule: from last week to next week, centered on “today”. However, you can drag the flowchart horizontally to see two weeks in the past and in the future.

By pressing the “dot” button, you can reset your schedule view to center on today.

The color says a lot

Different colors are used for tasks with different status. Green bars indicate the tasks are beginning today; Grey bars indicate tasks that begin in the future; Blue bars indiate tasks that are started, but not due very soon; Orange bars indicate tasks that are due soon; Red bars indicate overdue tasks.

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To modify tasks in the flowchart, simply double-click on the bar, then you’ll see a pop-up panel with the task information in it. Modify the info, then hit “enter” or click the “Save” button to save it.

The flowchart view will be updated when you save the task. Order of the tasks may change, based on your modification.

Adding tasks in the flowchart

Because you can have multiple lists in a topic, adding tasks from the flowchart can be very tricky: the program needs to know which list you’re adding the task to. Therefore, an “append” feature is added to the flowchart, so you can append a task after an existing task. The new task will be appended to the same list.

To do so, simply hover your mouse on an existing task, and click the “+” icon. You’ll be prompted to enter the details about the tasks, such as title, due date, and start date if you have the Advanced Schedule Option turned on.

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Watch the Video Tutorial

To do so, simply click the “Add…” button, and “List” in the menu.

After doing so, you’ll see an “Untitled” list is created, and you’re focusing on an list item. Go ahead and enter the task name, for example: buy milk. Then, set up the due date by clicking in the “Due Dates” input box, and selecting the date in the popup mini-calendar.

The description line is optional. Click “Save” or hit “enter” to save the task item.

You can edit the title of the list (by default is “Untitled”) to something that makes sense to you, such as “Tasks”.

There also advanced (more flexible and faster) ways of entering the dates, too.

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After typing in the information, just hit “enter” to save it as a task.

Tasks in contact profiles doesn’t have to have a due date. But only tasks with a due date will be listed in the schedule flowchart, as well as in the "upcoming tasks" section in the sidebar.

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In order to to this, you need to turn on the “Advanced Task Management option”, by switching to the database preferences (the second preference item in the left sidebar when you’re in the preferences section), and turning on the “Enable advanced task feature for topics”.

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An adjustable number of overdue and upcoming tasks will be displayed in the sidebar.

You can click on the task items to switch to the parent topic (or contact profile), or check the checkbox when the task is done, no matter where you are in the software.

To adjust the number of tasks displayed in the sidebar, please open up the preferences panel by clicking the “Preferences” icon in the tool bar, then use the drop down menu to set the number of tasks.

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The list will include all the tasks in both topics and contact profiles.

By default, the list only shows all the tasks (finished and unfinished) in the current week, and all the un-finihsed tasks. However, you can turn on the “Show finished task?” option, to see all the finished tasks occurred before the current week.

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To do so, simply navigate to “Preferences” by clicking the button in the toolbar.

Scroll to the bottom until you see the link “Your schedule in iCal format”. Click on that, your system default calendar application will popup (if not, that probably means that you don’t have an iCal-compatible calendar app installed on your computer).

In the calendar application (in this example, iCal), you’ll be asked whether or not to subscribe to the calendar, and whether or not “remove any ToDo information from the calendar”. Choose to keep all the todo information, and set up an automatic update of every 15 minutes (or whatever you like).

Woohoo! Now you can see your schedule stored in Pagico in your favorite calendar application! Don’t forget you can also sync your calendar with your iPhone (or similar smartphone), too!

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Note

The date recognition feature mentioned in this article currently only works in English.

When you’re setting up dates in Pagico, a mini-calendar will popup to help you. But in addition to pick dates from the mini-calendar, you can also enter dates by typing. In fact, there are a lot of ways to enter a date, and almost all of them are faster and more powerful than picking dates from the calendar.

In order to type in the date input box, you need to use “Tab” key to navigate to that input box, rather than clicking on it (clicking on it will bring you the mini-calendar). Once the mini-calendar is there, you can’t type in the box any more.

What to type?

Pagico accepts a wide range of ways to describe a date. Here are some examples:

• “Yesterday”, “Today” or “Tomorrow”.
• “Next tuesday”, or “Last wednesday”.
• “+3 day” (three days from today) or “-1 week” (equals to “last week”)

Adding time to the date

Setting time is also easy. Just append the time info after the date, for example: “Tomorrow 10:00″ or “Today 10pm”.

Tips & Hints

Time is usually not displayed until you’re on that specific day. For example, if you write “Tomorrow 10pm”, then after saving you’ll see “Tomorrow” only. However, for tasks due on “today 10pm”, you’ll see “Today 20:00″ when saved.

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The Today view can be located in the Dashboard section, which is also the first screen you see once you’re into the database. It provides you two lists: Must Do and Might Do.

Re-Ordering Tasks

Nobody wants to complete tasks by alphabetic orders, so we make changing the order of tasks very easy. Simply hover your mouse onto a task item, and you’ll see the move handle icon. Simply drag and drop the handle to wherever you want to. It’s that simple.

Note: Re-Ordering tasks in the Today view does not affect the order of tasks in their actual lists.

Must Do vs Might Do

Tasks that are scheduled are automatically shown in the Must Do list. Tasks that are due very soon (tomorrow, or the day after) are listed in the Might Do list. If there’s not enough Might Do tasks, Pagico will get some of the Someday tasks (if any) in the Might Do list as a reminder.

Re-Scheduling Tasks

For those tasks that could wait, simply drag them over to the Might Do list. Once dragged into there, those tasks will be automatically postponed by one day (i.e. tomorrow), and they will become Must Do’s the next day. If there are tasks that are very important and you want to get them done today, just drag them over into the Must Do list. By doing so, those tasks will be scheduled for today automatically.

Add new tasks easily

If you need to create new tasks, you can do so quickly by using the plus (“+”) buttons under each list.

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Note
The feature described on this page requires Pagico v4.0 or later. The third party application mentioned here is only available for Microsoft Windows.

Starting with Pagico v4.0, a Command Line Interface (CLI) component is developed to provide users alternative access to their Pagico data through the command line. This article shows you how to display your ToDo lists (tasks) on your desktop, with the help of a free 3rd party application called Serious Samurize. The final result will look like this…

About Serious Samurize

Serious Samurize is a free, 3rd party application that allows you to place console (CLI) output (and a lot more) onto your desktop with customizable styles.

Step 1: Make sure you have the latest version of Pagico v4 installed.

Only Pagico v4.0 r868 or later has the Tasks CLI plugin.

Step 2: Get and install Serious Samurize

Serious Samurize can be downloaded from its official website. Once installed, it may ask you to reboot your computer. And when you first launch the Serious Samurize, you may notice there’s nothing showing up on your desktop except for the SS icon in your task bar. This is normal, as you haven’t gotten any configuration files yet.

Step 3: Install the pre-made configuration file

In order to help you get started as soon as possible, we’ve made a configuration file for you. All you need to do, is to download the configuration file (Pagico.ini, 1.6k, right-click and download as a file) and install it by placing it at: C:\Program Files\Samurize\Config folder.

Step 4: Load the configuration file in Serious Samurize

You need to ask the Serious Samurize application to load the configuration file by right clicking on the Serious Samurize icon (located in far right side of your task bar), and selecting the menu item: Select Config File -> Pagico.ini.

If you don’t see the Pagico.ini item showing up in the Select Config File sub-menu, you may have placed the configuration file in the wrong place in Step 3.

The pre-made configuration file does the following things:

• Display tasks due on today, tomorrow, and this week in three separate lists
• Content is auto-updated every minute
• Font: Courier New in black

All done!

Once you get the configuration file loaded, you should be able to see your tasks (today, tomorrow and this week) showing up on your desktop. Hooray! Oh, and don’t forget that you can move it around by dragging it (dragging might not be too easy, as you’ll need to really click on the word to be able to move it).

Next step?
Make it look good with your wallpaper by setting up font style, color, shadow, … etc!
To customize the look and feel of the displayed tasks, simply right click on the SS icon in your task bar, and choose the “Edit Config File…” menu command. Then, you’ll be able to see the config editor, which is really powerful.
To start customizing, first you need to select the “Tasks” item under the Pagico group. Then in the right column, switch to the “Display” tab, where you’ll have plenty of stuff to play with.

For advanced users…

If you’re savvy enough, you might want to tweak the content that’s being displayed. For example, you can create a text group showing only tasks due in today, and a text group showing only tasks due in tomorrow, etc, and set up the text groups with different styles.

To do so, you’ll need to switch to the “Source” tab in the Config File Editor. Then, in the command line textbox, use the following syntax to get different results:

“C:\Program Files\Pagico\CodeX\plugins\tasks.windows.cmd” {options}

Possible options:

• today=1
  Tasks that are due on today
• tomorrow=1
  Tasks that are due on tomorrow
• thisweek=1
  Tasks that are due within the current week
• overdue=1
  Tasks that are overdue
• inbox=1
  Tasks that are stored in Inbox

You may use multiple options (separated by space) at one time.

For example, in the pre-made configuration file, the command is:

“C:\Program Files\Pagico\CodeX\plugins\tasks.windows.cmd” today=1 tomorrow=1 thisweek=1

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Note

The feature that is described in this article is available in Pagico v4.0 and later. And the 3rd party application mentioned here is only available on the Mac OS X.

Starting with Pagico v4.0, a Command Line Interface (CLI) component is developed to provide users alternative access to their Pagico data through the command line. This article shows you how to display your ToDo lists (tasks) on your desktop, with the help of a free 3rd party application called GeekTool.

About GeekTool

The GeekTool is a free, 3rd party application that allows you to place command line data (and more) onto your desktop.

Step 1: Make sure you have the latest version of Pagico v4.0 installed.

Only Pagico v4.0 r868 or later has the Tasks CLI plugin.

Step 2: Download and install the latest version of GeekTool: (website, download page)

Step 3: Add a new “Shell” Geeklet (a panel that displays information on your desktop)

To do so, you need to use the GeekTool panel located in your System Preferences panel. In the GeekTool panel, drag a “Shell” type Geeklet on to your desktop.

Step 4: Configure the Geeklet to display the desired information from Pagico CLI Tasks Plugin.

Select the Geeklet, and “Command” input box, copy and paste one of the following commands:

Display Tasks due today:

/opt/pagico/plugins/tasks today=1

Display Tasks due today and tomorrow:

/opt/pagico/plugins/tasks today=1 tomorrow=1

Display incomplete tasks in Inbox:

/opt/pagico/plugins/tasks inbox=1

Display all overdue tasks:

/opt/pagico/plugins/tasks overdue=1

Step 5: Set the auto-refresh timer by entering a number (of seconds), and set the font style by clicking on the “Style” button to make sure the text suits your wallpaper. Also you might want to adjust the position and size of the Geeklet by dragging it around.

For advanced users

The options are separated with a single space, and they can be used together in any order. So, for example, to display all four sections (today, tomorrow, inbox, and overdue), you can use:

/opt/pagico/plugins/tasks today=1 tomorrow=1 inbox=1 overdue=1

Additionally, you can create multiple Geeklets placed in different spots and font style with different options to suit your needs.

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Note
The feature described in this article requires Pagico 4 or higher.

Some times tasks don’t have specific deadlines, or you haven’t made up your mind yet when you were writing them in Pagico. In this case, you can make it a “Someday” task.

How to?

To do so, simply type a question mark (“?”) in the due date box in a list item.

Once you save this task item, you should be able to see in the due date column that this task is labeled as “Someday”.

Also, you’ll be able to browse all your someday tasks in the Dashboard -> All tasks view.

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Preview the schedule flowchart of a database

When you have multiple databases, it will be very handy if you can preview the schedule flowchart in those databases without opening them in Pagico.

In order to do so, simply use the Finder to locate the database, *single* click on it to select the database file, then hit “space bar” on your keyboard. A QuickLook panel will pop up, displaying the schedule flowchart of that database.

To close that panel, simply click on the “X” icon of the panel, or hit “space bar” again on your keyboard.

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A sample conversation note

Activities can be considered as “notes” about a person. You can take meeting notes and save that as an activity with a date of the meeting, or take notes about a conversation over phone call, etc. Basically you write down whatever information you think you might need in the future.

Please note that activities are not “tasks”. So even if you set an activity with a date in the future, it will not be listed in your schedule flowchart, nor will it be listed in the upcoming tasks section in the sidebar. If you need to set up a follow-up task, please click here.

Activities can be attached with file attachments. So email messages, PDF faxes or Word documents that you received from the person, can be saved with the activity.

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